Privacy & Cookies Policy

Last updated: July 2025

EA Partners (“we”, “our”, “us”) is committed to protecting the privacy of every visitor to ea.partners and of anyone who engages with our services. This notice explains what personal data we collect, how we use it, the legal grounds for doing so, and the rights you have under UK GDPR, the EU GDPR and the UK Data Protection Act 2018.

If you have any questions, please contact us at privacy@ea.partners.

1. The data we collect

Category

Typical examples

How we collect it

Identity & contact

Name, job title, company, email, phone

Web forms, email correspondence, event sign-up

Marketing preferences

Opt-in choices, areas of interest

Web forms, email footers

Usage data

Page views, time on site, IP address, device & browser type

Cookies, analytics tools

Transactional data

Contracts, statements of work, invoices

During client onboarding & project delivery

Recruitment data

CVs, interview notes

Direct applications, talent platforms

We do not collect special-category data (e.g. health, ethnicity) unless you actively provide it and we have a clear lawful basis.

2. How & why we use your data

Purpose

Lawful basis (UK/EU GDPR)

Responding to enquiries, providing proposals

Legitimate interests – to run our business and grow with prospective clients

Delivering contracted services

Contract – processing necessary to perform a contract with you

Sending newsletters, event invites or insights

Consent – you control subscription settings at any time

Improving our site, diagnosing technical issues

Legitimate interests – to keep our services reliable and user-friendly

Legal, accounting & compliance obligations

Legal obligation – to meet statutory requirements

We never sell your personal data and only share it with third parties that help us operate (e.g. secure cloud hosting, CRM, email marketing) under strict data-processing agreements.

3. International transfers

Our core infrastructure is EU- or UK-hosted wherever commercially feasible. Where data is transferred outside the UK/EEA (e.g. to US-based SaaS providers), we rely on UK adequacy regulations, EU adequacy decisions, or standard contractual clauses (SCCs) to safeguard your information.

4. Data retention

We do not sell your personal data. We may share your information with:

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  • Our Service Providers: Third-party vendors and service providers who perform services on our behalf, such as website hosting, analytics, CRM systems, and email distribution. These providers are contractually obligated to protect your data and use it only for the purposes for which we disclose it to them.
  • Professional Advisers: Lawyers, accountants, and other professional advisers, where necessary, to obtain advice or protect our interests.
  • Clients (for Recruitment Services): If you are a candidate using our talent and recruitment services, we will share your professional information (e.g., CV) with prospective employers/clients with your explicit consent or where necessary to fulfil our contractual obligations to place you.
  • Legal and Regulatory Authorities: Where required by law or in response to valid legal requests, such as court orders or government regulations.
  • Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred as part of that transaction.

5. Your rights

Under data-protection legislation you may, at no cost:

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  • Access the personal data we hold about you
  • Correct inaccurate or incomplete data
  • Erase data (“right to be forgotten”)
  • Restrict or object to processing in certain circumstances
  • Port data to another service provider
  • Withdraw consent at any time for marketing communications

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Exercise any of these rights by emailing privacy@ea.partners. If you are unsatisfied with our response, you may lodge a complaint with your local supervisory authority (e.g., the UK Information Commissioner’s Office).

6. Security measures

  • Industry-standard encryption (TLS) protects data in transit.
  • Access to internal systems is restricted by role-based controls and multi-factor authentication.
  • Regular vulnerability assessments and staff training underpin our security programme.

7. Cookies & similar technologies

Cookies are small text files placed on your device to make websites work efficiently and to provide information to site owners.

Cookie type

Purpose

Opt-in Control

Essential

Enable core functions such as page navigation and form submission. Site cannot function properly without these.

Set automatically; cannot be disabled via banner

Analytics

Help us understand site usage (e.g., Google Analytics) so we can improve content and performance.

Disabled by default; enabled only if you click “Accept analytics cookies”

Marketing

Track engagement with email campaigns or event sign-ups.

Disabled by default; enabled only if you opt in

You can withdraw consent or change preferences at any time by clicking the Cookie Settings link in the footer, or by clearing cookies in your browser.

8. Third-party links

Our site may include links to external websites. We do not control those sites and are not responsible for their privacy statements. Review the privacy notices of any third-party sites you visit.

9. Changes to this notice

We may update this policy from time to time to reflect legal, technical or business changes. The “Last updated” date at the top will be revised accordingly. Material changes will be highlighted on our site or communicated via email where appropriate.

10. Contact Us

For any data-protection query, claim or request, please email privacy@ea.partners. We aim to reply within one calendar month or sooner where required.

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